The paper age is over. Paperless offices save time, money and trees.
But there’s a holdup. Documents requiring signatures need to be emailed, printed, signed, scanned and emailed back again. Thankfully, this business ballet is no longer necessary.
Below we outline six online signature tools that’ll be an indispensable part of your business.
1. Adobe Sign
You’ll know Adobe for its Acrobat Reader or Photoshop programs. Like those, Adobe Sign runs on a cloud-based subscription service. Adobe Sign highlights ease of use and compatibility with other programs as its main benefits.
It allows the automatic sending of documents, and moves recipients through the process to each point needed to sign. Once complete, you can select a variety of actions to be taken, like invoicing the client or transferring the client to a different department.
It also works well with the Google Drive and can be accessed through social media accounts, meaning that a client can use their Facebook, Twitter or LinkedIn to access the document. The forms are adaptive, ensuring that the document size will be optimised regardless of the type of device used to view it. It also uses good API (Application Programming Interface) software to heighten its design and usability.
Adobe Sign will cost businesses AUD $30 per month after a 2-week free trial.
DocuSign is primarily for legal documents, but can be used for any document type. It claims to offer the highest legal enforceability of any document, including paper. This is particularly important if a matter goes to court.
The program is easy to use, with red arrows guiding the client where they have to sign. There can be two users in the document at once, and it includes various business fields and shared templates.
DocuSign also provides reminders, notifications, and audit trails to ensure you don’t lose track of your documents. Mobile signing and sending is possible, as well as different branding and signing attachments. There is API access and an easily integrated CRM and cloud network.
The standard DocuSign subscription costs AUD $51 per month after a 30-day free trial.
RightSignature operates online and is easily accessed by mobile devices. You can upload an unlimited number of documents and can have three different senders. Creating online forms is simple, and logo and email branding is an option.
RightSignature includes reusable templates, and you can request attachments with the click of a button. Information is securely stored in the cloud and is easily accessed with the search tool.
For businesses, the program will cost US $60 per month after a 30-day trial.
SignNow’s main benefit is its real-time tracking. You can see when documents are opened, viewed and signed, and it’ll notify you if no action has been taken after a specific length of time. And you can have up to 10 senders, many more than most programs.
You can also send unlimited documents and templates. It is API integrated and smart fields and mobile app access are included. There is also a good audit log and support network provided, along with custom branding.
SignNow will cost you US $5 per month after a 30-day free trial.
This program offers encrypted folders and allows you to modify and annotate content. It can host fillable forms that can be accessed on a website of through a QR code. It provides custom brand email communication and can fax documents online.
PDFfiller is well integrated to work with Google Drive, OneDrive and other programs. It also offers the highest level of security, with a two-factor authentication for your mobile devices, just like what your bank uses. And the audit trail helps you keep track of your documents.
The business package will cost US $15 per month.
HelloSign has the capability of sending 20 documents at once. It includes five different templates and is compatible with Google Drive and other programs.
It provides a transaction overview and offers instant delivery of email receipts when the document is signed. HelloSign is also secure, providing an encrypted storage and the option to set up a security pin.
The business package costs US $50 per month.
Whatever your need, there is an online signature tool here to save you time and money. Research what’s best for your business and enjoy the efficiency.